INFORMATION NOTICE PURSUANT TO ART. 13 of ITAL. LEGIS. DECREE 196/2003, ISSUED TO CANDIDATES FURNISHING A CURRICULUM
With regard to your furnishing your curriculum vitae and the relative application for employment at our company, please read the information notice below, which is provided pursuant to art. 13 of Ital. Legis. Decree no. 196 dated 30 June 2003 and entitled "Law on the protection of personal data" (hereafter called the "Privacy Law").
This information notice does not constitute a commitment to or promise of future employment.
Definitions
For the sake of clarity, we are providing the following definitions contained in art. 4, par. 1 of the Privacy Law:
Data processing is any operation or set of operations, carried out with or without electronic tools, that regard the collection, recording, organisation, storage, consultation, processing, modification, sorting, extraction, comparison, use, interconnection, inhibition, communication, diffusion, deletion and destruction of data, even if it is not recorded in a database.
Personal data is any data regarding a physical person who is directly or indirectly identified or identifiable by referring to any other data, including a personal identification number.
Sensitive data is personal data that can be used for revealing racial and ethnic origin; religious, philosophical or other type of convictions; political opinions; membership in parties, labour unions, associations, or organisations of a religious, philosophical, political or trade union nature, as well as personal data that can be used for revealing a person's conditions of health and sex life.
Interested party is the person to whom personal data refers.
A Data Controller is the person, legal entity, government agency or any other entity, association or body that is responsible for rendering decisions - even together with another such controller - on the purposes and methods of processing personal data, and the tools used for such processing, including security profiling.
A Manager is the person, legal entity, government agency or any other entity, association or body that is appointed by the Data Controller to process personal data.
Officers are persons who are authorised by the Data Controller or Manager to perform data processing operations.
Collection of data and consent
Your personal data has reached us:
a) because of your spontaneous candidacy; that is,
b) because you provided us with the data in response to specific advertisements for labour recruitment published by us in any communications medium.
Pursuant to art. 24, par. 1, letter i-bis) and art. 26, par. 3, letter b-bis) of the Privacy Law, if your candidacy is spontaneous, consent for processing your ordinary and sensitive personal data (particularly regarding your belonging to protected groups) is not required.
If you are answering advertisements for labour recruitment, even though consent to the processing of your ordinary personal data is not necessary pursuant to art. 24, par. 1, letter b) of the Privacy Law, such consent is expressly requested together with the required consent to processing any sensitive personal data you have furnished (particularly regarding your belonging to protected groups). If you do not give such consent, it will be impossible to process your personal data, which will be immediately deleted or destroyed.
Purposes
The personal data you submitted will be processed in compliance with law, and in conformance with applicable regulations on such processing, for the purposes associated with and required by the examination of your candidacy, and particularly:
a) for carrying out selections, informative interviews, psycho-attitudinal tests, drafting of attitudinal profiles, and similar purposes;
b) for the correct fulfilment of bureaucratic and administrative requirements, and for general company activities whose purpose is your possible hiring;
c) for gaining information and for comparing your profile with those of other candidates;
d) for sending correspondence.
Methods
Your personal data is processed by computer, and by telematic and manual means, using approaches that are closely associated with the above purposes and, in any case, in ways that ensure both the security of your data and compliance with the provisions of art. 11 of the Privacy Law.
Duration of processing
Your personal data will be included in our database and stored for the period required for evaluating your candidacy. The data will be deleted or destroyed if you do not have attributes of particular interest as far as your possible employment is concerned.
In any event, your personal data will be stored for no longer than is necessary for fulfilling the purposes for which it was gathered and, in any case, no longer than 24 (twenty-four) months from the time it was furnished. After said period, your personal data will be deleted or destroyed.
However, if you feel that the purpose of processing your personal data is no longer relevant for any reason, you may write to the Data Controller indicated below, who will immediately delete the data.
Provision of data and consequences of possible refusal
Although your provision of personal data is voluntary and not required, it is necessary for fulfilling the purposes indicated above.
Your refusal to provide data or to consent to its processing will make it impossible, regrettably, to carry out the selection described above and/or to initiate or continue any type of relationship with you.
Parties or categories of parties to whom data may be communicated or disseminated
Your data will be processed by associates who engage in the registration, recruitment and selection of personnel, as well as by internal staff who perform complementary duties (such as persons assigned to the fiscal, administrative and financial management of employment relationships).
In no case will your data be disseminated.
Data Controller
The Data Controller is Cellularline S.p.A. with registered office at Via G. Lambrakis n. 1/A in Reggio Emilia, Italy, in the person of its pro tempore Legal Representative.
Rights of the interested party
You have the full rights specified in art. 7 of the Privacy Law, which are here reported in their entirety:
Art. 7. Right to access personal data, and other rights
1. The interested party has the right to obtain confirmation as to the existence or not of personal data regarding them, even not yet recorded, and communication thereof in an intelligible format.
2. The interested party has the right to obtain an indication:
a) of the origin of the personal data;
b) of the aims and methods of its processing;
c) of the software applied in the event of processing through electronic tools;
d) of the identification details of the Controller, managers and appointed representative pursuant to Art. 5, paragraph 2;
e) of the parties or categories of parties to whom the personal data may be communicated or who may be made aware thereof as an appointed representative in the territory of the State, or as managers or officers.
3. The interested party has the right to obtain:
a) the updating, correction or, when in their interests, integration of the data;
b) the cancellation, transformation into anonymous format or blocking of any data processed in violation of laws, including data whose storage is not necessary in relation to the purposes for which it was collected or subsequently processed;
c) certification that the operations as per letters a) and b) were notified, also in terms of their content, to anyone whose data was communicated or notified, except the case in which such a fulfilment is impossible to implement or implies the use of means that are clearly out of proportion with respect to the protected right.
4. The interested party has the right to oppose, fully or partly:
a) for legitimate reasons, the processing of personal data regarding them, even when relevant to the purpose of the collection;
b) the processing of your personal data for the purpose of sending advertising material or for direct sales, or for conducting market research or sending commercial communication.
To exercise the above rights, you may contact the Data Controller indicated above using the following means of communication:
- registered letter addressed to Cellularline S.p.A. with registered office at Via G. Lambrakis n. 1/A, 42122 Reggio Emilia, Italy;
- an email sent to [email protected], with the subject specifying that the message regards exercise of the rights contained in art. 7 of the Privacy Law.
