Privacy Notice on the processing of personal data

(ex. Art. 13 Regulation (EU) 2016/679)

In accordance with the provisions of Regulation (EU) 2016/679 (hereafter the "Regulation") and the current legislation on the protection of personal data, the Data Controller informs you that it carries out data processing activities relating to you. 

Data Controller

The autonomous Data Controller is the company of the PHOENIX Group to which you address your job application:

·      Comifar Distribuzione S.p.A., registered office in Novate Milanese (MI) 20026, Via Fratelli Di Dio n. 2, C.F. 00165110248, P.IVA 10406510155;

·      Spem S.p.A., registered office in Novate Milanese (MI) 20026, Via Fratelli Di Dio n. 2, C.F. e P.IVA12275710155;

·      Difarma S.p.A., registered office in Sassari (SS) 07100, Zona Industriale Predda Niedda Sud Strada 26, C.F. e P.IVA 01913600902;

·      ADMENTA Italia S.p.A., registered office in Bentivoglio (BO) 40010, Interporto Blocco 11.1, C.F. e P.IVA 02009051208;

·       AFM S.p.A., registered office in Bentivoglio (BO) 40010, Interporto Blocco 11.1, C.F. e P.IVA 01809291204;

·      Azienda Farmaceutica Municipale di Cremona S.p.A., registered office in Bentivoglio (BO) 40010, Interporto Blocco 11.1, C.F. 00110360195 e P.IVA 01070740194;

·      Azienda Farmacie Milanesi S.p.A., registered office in Milano (MI) 20141, Via Vincenzo Magliocco n. 3, C.F. e P.IVA 13195220150;

·      FAR.CO.SAN S.p.A., registered office in San Giovanni Valdarno (AR) 52027, Via Lavagnini n. 83/D, C.F. e P.IVA 01488480516;

·      Farmacie Pratesi Pratofarma S.p.A., registered office in Bentivoglio (BO) 40010, Interporto Blocco 11.1, C.F. e P.IVA 01839520978;

·      FarmAlvarion S.r.l. a socio unico, registered office in Bentivoglio (BO) 40010, Interporto Blocco 11.1, C.F. e P.IVA 03279221208;

·      Lissone Farmacie S.p.A., registered office in Lissone (MB) 20851, Via Giosuè Carducci n. 24, C.F. e P.IVA 02787850961;

·      Lloyds Retail S.r.l. a socio unico, registered office in Bentivoglio (BO) 40010, Interporto Blocco 11.1, C.F. e P.IVA 03653681209;

·      A.F.M. Bergamo S.p.A., registered office in Bergamo (BG) 24121, Via G. Verdi n. 2, C.F. e P.IVA 03000610166;

·      Civiche Farmacie Desio S.p.A., registered office in Desio (MB) 20832, Corso Italia n. 53, C.F. e P.IVA 03754460966;

·      Farmacie Comunali Di Modena S.p.A., legal site in Modena (MO) 41123, Via Del Giglio n. 21, C.F. e P.IVA 02747060362;

·      Farmacie Comunali Di Padova S.p.A., registered office in Padova (PD) 35131, Via Carlo Rezzonico n. 14, C.F. e P.IVA 03846460289;

·      Farmacie Di Sassuolo S.p.A., registered office in Sassuolo (MO) 41049, Via Bari n. 3, C.F. e P.IVA 02799030362.

In the following document the individual companies will be indicated as "Data Controller" or generically as "PHOENIX Group".

Purpose and legal basis

The data are processed for purposes related to the research and selection of personnel to be included in own structure and the evaluation of the correspondence of its profile with the company needs, in accordance with Article 6, paragraph 1, letter b) of the Regulation and the need to comply with obligations or exercise rights provided for by applicable laws on labour law (pursuant to art. 9 paragraph 2, lett. b) of EU Regulation n. 2016/679) where applicable.

The provision of data is mandatory, therefore the refusal to provide them or to allow their subsequent processing will determine for the PHOENIX Group the impossibility to enter the data in its file and, consequently, to consider your job application.

We ask you not to transmit personal data relating to criminal convictions and offences or data belonging to special categories [1], other than those strictly necessary for the possible establishment of the employment and/or contractual relationship (for example, belonging to protected categories). In this case, we inform you that the same data belonging to special categories may be processed only after obtaining your explicit declaration of consent. In the absence of such consent, the data will not be processed and will be deleted from our archives.

Disclosure and Data Retention

The data may be brought to the attention of the data processors whose work the writer uses in the context of outsourcing relationship, as well as persons authorised to process personal data under the direct authority of the data controller or data processor for the purposes set out in this privacy notice.

The data will not be otherwise communicated or disseminated. Processing is not subject to automated decision-making processes, including profiling. Data processing will be carried out exclusively in a Member State of the European Union (EU) or in a Member State of the European Economic Area.

The Personal data will be stored on the recruitment portal of the data controller for a period of 6 months at the end of which they will be automatically deleted, except for the reintegration by the data subject of his application. If the application of the interested party is considered for a possible selection process, by a PHOENIX Group company, the data will be kept for a maximum of 36 months.

Data Processing Methods

We process your data in accordance with European and local regulations and have adopted appropriate technical and organisational measures to protect your personal data.

This Privacy Notice is not given for other web-sites visited by the User through hyperlinks (links) that lead from the Owner’s site to other sites. Therefore, the existence of a link to another site does not imply approval or acceptance of responsibility by the Data Controller about the content of the site to which the User is referred, also in relation to the policy adopted for the processing of personal data and its use.

This privacy notice is regularly updated in accordance with any changes in company procedures or regulatory changes.

Rights of the data subject

We inform you that, pursuant to Art. 15 and ss. of EU Regulation 2016/679, at any time you can access data and all other information concerning you and exercise your rights: rectification, erasure of data, restriction of processing, objection to processing, data portability, revocation of consent and lodge, as well as lodge a complaint with a Supervisory Authority. These rights can be exercised by writing to the Data Controller using one of the following contacts:

• PHOENIX Group, Novate Milanese (MI), Via Fratelli Di Dio n. 2, cap. 20026, to the attention of the Data Protection Officer;

• Protection.dati@comifar, to the attention of the Data Protection Officer.

***

If special data are provided, consent is given to allow the processing of such data by the Data Controller.

□ Yes               □ NO  

***

Art. 9 of the Regulation identifies within the special categories the "personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation”.

Terms and Conditions - Rights and Responsibilities of PHOENIX Pharma Italia User

1. Subject of the Contract

This page, which should be read carefully, states the "General Conditions" governing the use of the portal PHOENIX Pharma Italia(hereinafter the "Portal") of PHOENIX Pharma Italia (hereinafter the "Company"). To use the services offered on our Portal you will have to accept these General Conditions by clicking on the dedicated button. In case you do not agree to these Terms, you may not use this portal and the services offered. The Company reserves the right to modify at any time the present Terms without notice. The terms "you" and "User" hereinafter used, indicate the natural and legal access for any reason this Website.

2. Permitted use of the Portal

General Rules: Users may not use the Portal to transmit, distribute, store or destroy material (a) in violation of applicable laws or regulations, (b) so as to violate copyrights, trademarks, trade secrets or other people's intellectual property rights or violate the privacy or personal rights of third parties, (c) in a way which is slanderous, obscene or contrary to morality or public order.

Safety rules: Users must not violate or try to violate the security system of the Portal. It is also prohibited (a) accessing data not intended for such user or enter the server or in an account which the user is not authorized to access, (b) try to analyze, scan or test the vulnerability of a system or network or to breach security or authentication measures without specific authorization, (c) try to interfere with the service provided to any other User, including, without limitation, interference achieved by introducing a virus into the Portal, overloading the system or by using flooding techniques,spamming, mailbombing or crashing, (d) sending unsolicited e-mails, including promotions and/ or advertising of products or services, or (e) forging any TCP/ IP packet header or any information on the header of email messages addressed to individual or groups (newsgroups). Violations of the security measures system or network may result in civil or penal liability. The Company will therefore investigate the behaviors which could result in penal or civil violation of laws and may involve, or cooperate with, the competent authorities in pursuing the Users involved in such violations.

3. Specific Prohibited Uses

The portal can be used only for purposes authorized by law by those seeking employment or information about future job prospects as well as by employers seeking staff. The Company prohibits the following ways to use the Portal (and all users agree not to use the portal in that way):

(a)  the inclusion of personal information which are incomplete, false, inaccurate or otherwise of information that do not match your personal profile;

(b)  the cancellation or modification of material posted by another User;

(c)  the use of any device, software or routine which can interfere with the functionality of the Portal or with any activity conducted on the same portal;

(d) to take any action that imposes an unreasonable or disproportionate burden on the infrastructure of the Portal;

(e)  to disclose or share your password with third parties or use your password for any unauthorized purpose, whereas the latter allows access to restricted areas of the Portal;

(f)   except as otherwise provided in these General Conditions, using or attempting to use search engines, software or other device or mechanism (including, without limitation, browsers, spiders, robots, avatars or intelligent agents) to navigate or explore this portal, unless these instruments or research engines are made available by the Company on the same portal or browsers made available to the general public (eg Netscape Navigator, Microsoft Internet Explorer);

(g)  to attempt to decipher, decode, disassemble or rebuild the content of a software used to structure the Portal.

4. Personal User's data

The registration process on our Portal includes your provision of some personal data (hereinafter "Personal Data") to our Company. With regard to the processing of such Personal Data by the Company, please refer to 'Privacy Policy' clauses below, which are available on the website. In that regard, we remind you that your consent to the processing of Personal Data is a necessary requirement for the registration on PHOENIX Pharma Italia and for the provision of services delivered on our Portal.

5. User's Obligations

The User is responsible for the consequences that may result from the inclusion of data, information and materials of any kind on the Portal. It is forbidden to the User: (a) to include material that is protected by copyright, unless the User holds the copyright or has the permission of the owner; (b) to include material that reveals trade secrets, unless the User holds or has the permission of the owner; (C) to insert material that violates others' intellectual property rights or affecting others' privacy rights or rights related to advertising contracts, (d) upload, post, place or otherwise transmit any material that is unlawful, threatening, obscene, defamatory, racist or contrary to public policy or morality, (e) insert sexually explicit images or texts; (f) upload, post, send e-mails or otherwise transmit or distribute, promotional material, junk mail, spam or any other form of solicitation which is unauthorized or unsolicited, (g) insert "S. Antony" messages chains or pyramids, (h) misrepresent your identity and (i) upload, send via e-mail or otherwise transmit any material that contains viruses, Trojan horses, worms, time bombs, cancelbots or other codes, files or programs designed to interrupt, destroy or limit the operation of any software, hardware or telecommunication installations of third parties. The Company does not in any way guarantee the truthfulness, accuracy and reliability of the statements included by users and assumes no responsibility for the views expressed by Users. You acknowledge that the Company does not guarantee veracity, of material posted by Users so the use of said material is at User's risk itself.

The Company acts as a simple interface for online publication of information and data entered by the individual users and must not assess in advance the communications, data and information entered.

Whenever a user reports to the Company that communications, data or information included in the Portal are allegedly not complying with these Terms, the Company will investigate on the recommendation made and determine in good faith, and in its sole discretion, whether to remove or request the removal of this material. The Company reserves the right to expel Users and to prohibit subsequent access to the same portal, where they have been guilty of violations of contract terms or rules of law. The Company also reserves the right to remove material that is threatening, obscene, defamatory, racist or contrary to public policy or morality. The Company may at its discretion take whatever action it deems necessary and appropriate in relation to material provided by the User, if it considers that this material could lead to a responsibility of the Company itself or otherwise to cause the Company a loss or reduction of services of its ISPs or other suppliers. Except as provided by applicable law, by entering material (except personal data) in the Portal (including spaces for messages, forums, contests and chat rooms) the User grants the Company the right that is perpetual, irrevocable, which can be given in turn license, and non-exclusive, and the license to use, reproduce, modify, adapt, publish, translate, edit, distribute, disclose, communicate to public, display and use this material (in whole or in part) worldwide and / or incorporate it in other works in any form, by any media or technology known today or that will be developed in the future. User warrants that any holder of rights in the material entered by the user himself has renounced in whole to the same right and has validly and irrevocably granted the right to grant the above licenses. The User allows any registered user of the Portal to access, display, examine, store and play this material for personal use. Notwithstanding the above provisions, the owner retains all rights relating to material posted on the Portal.

6. Account and Password

After the registration process you will be assigned an account and a password. Maintaining the privacy of your account and password is your sole responsibility and therefore you will be solely and exclusively responsible for all activities that are implemented through the use of your account or your password by third parties provided by you with those identifying information or otherwise entered into possession of the same for your negligence. You agree to promptly notify to the Company about any unauthorized use of the password.

7. Liability of the Company

The Company gives employers the opportunity to offer individually new employment opportunities and workers to enter their profiles in the Portal. The Company does not carry out any type of monitoring and control activity over material posted on the Portal. The Company is in no way involved in the negotiation between employers, other customers and partner organizations and candidates: therefore, the Company can have no control over the quality, safety or legality of job opportunities or profiles posted, over the truth or accuracy of the data entered, over the ability of employers to offer employment opportunities to applicants or over working capacity of the latter. Note also that having contacts with strangers, foreigners, minors or persons who may appear under a false name, presents risks of various types including to incur physical damage. Anyone who visits the Portal assumes all risks related to entering in contact with other users through the same Portal. Please also be advised that, given the fact that the recognition of the identity of users through Internet is difficult, The Company can provide no assurance regarding the true identity of users with whom you enter in contact. The Company is not involved and can not be involved in user-to-user relationships or control the behavior of users on the Portal: so, if any dispute arise between Users, you agree to indemnify the Company (or its agents/ collaborators or employees) for each and any damage you would suffer as a result of such disputes. The Company has no legal obligation in this regard and in general does not control the information and in general material submitted by Users and inserted into the portal database. Keep also in mind that the information posted by other Users could also result offensive or inaccurate and, in some cases, may be incorrect or deliberately misleading. The Company expects that you use caution and good sense in the use of the Portal. Please also be advised that the Material may contain inaccuracies or typographical errors. The Company does not warrant the accuracy, reliability, completeness or timeliness of the information contained in the Portal or the Material. The use of our Portal and the Material is at your sole risk. Keep also in mind that changes are periodically made to our portal, which can occur at any time. In any case, You acknowledge that You are solely responsible for the form, content and accuracy of the material/ s contained therein that you insert in our portal. Employers are solely responsible for information and offers inserted in the portal. The Company shall not be regarded as an employer with respect to Portal services. The Company is also in no way responsible for decisions taken by employers in recruiting staff while using the Portal. The Company does not warrant that portal is error-free or that the portal or the server are free of viruses or technical defects of any kind. If the use of Portal or material damages your tools or your data, the Company is in no way responsible for the costs of services related to maintenance, repairs or replacements. The portal services and materials are offered without any guarantee by the company (on a "as is" basis). The company, in extent required by law, excludes any warranty, express or implied. In that regard, the company does not release any guarantee over the accuracy, reliability and completeness of the material, services, software, texts, graphics and links. You acknowledge that the Company and no other that had a part in the creation, production or services supply of PHOENIX Pharma Italia.it will be liable for any damages of any nature, whether contractual or extra-contractual, resulting from the activation or use of services offered on the portal and / or from the interruption of the functioning of the same Portal. In no event the Company shall be held responsible for malfunction of services resulting from failure of the telephone, eletrical lines and from national, global or international network overloads or outages.

8. Indemnification

The User declares and warrants to indemnify and hold harmless the Company and individuals associated with it or controlled by it, its representatives, collaborators and employees from any claim (including reasonable legal fees) that may arise against them in the use of the Portal and related to the Material by the User or to the violation of these Terms.

9. Links to other sites

The Portal may contain links to other sites; the Company is not in any case responsible for the content of these sites: the Company, therefore, does not make any warranty regarding the content and accuracy of material on these sites. If you decide to access sites that have links with PHOENIX Pharma Italia, such access will be under your sole responsibility.

10. Prohibition of resale or unauthorized commercial use

You agree not to resell or assign your rights or your obligations under these Terms of Use of the Portal. You also undertake not to make an unauthorized commercial use of the Portal.

11. Duration and termination of the agreement

User acknowledges that the Company may, at its discretion, disconnect the User's password and account or interrupt the use of the service at any time, with a previous written notice sent via e-mail at least 5 days before. The Company reserves the right to declare this contract terminated under Article 1456 of the Civil Code (Italian Law), through a written communication sent to the User via e-mail, in case the User is in breach of one of its obligations under Articles 2, 3, 4, 5, and 9 of the present Terms and Conditions.

12. General Provisions

If one of the terms of the present Conditions were held invalid by a competent judicial authority, the invalidity of such provision shall not affect the validity of the remaining terms which will continue to be in force. Except for what expressly provided in additional terms and conditions for the use of the Portal, these Terms contain all predictions that govern the contractual relationship between you (the User) and the Company in connection with the use of the the Portal.

13. Further conditions for the use of the Portal

Other areas accessible from this Portal are subject to further and different terms and conditions for the use of services. By using these different areas of the Portal you agree to submit to further conditions applicable to the same areas.

14. Applicable law and jurisdiction

These Terms and the relationship between the Company and the User are governed by Italian law. All disputes arising under this contract will be finally settled by arbitration at the Court of Turin.